Saving sheets as 'partially completed'

[Tom Humphrey]

There's been a bit of confusion over what the two save buttons at the bottom of the documentation form mean: Save and Send back partially completed

Save
This is normally the choice to use if you have filled in all the details present on the sheet. Even if the sheet itself is lacking some information.

Send back partially competed
Use this option if you know that you have missed out information from the sheet - e.g. a locality appears to present but you can't make any sense of it or for example occasionally if the taxon name is incomplete but you don't want to assign a name to the specimen yourself.

Sheets saved as partially complete will appear in the search results. The description page of the specimen will note 'Partially completed by nnnn'.
The specimen will later be given to someone else to complete, at which point the first user will still be credited with having worked on the sheet, but the second user will have counted as the documenter in terms of the user stats.

When documenting a sheet which has already been partially competed, you have the option of ticking a box labelled 'minor edit or no changes needed'. If ticked then this means the original documenter gets full credit for the sheet.

Correct choice of either 'save' or 'partially complete' will mean less work for everyone and a more fair distribution of credit. At the moment lots of essentially complete sheets are being marked as partials perhaps becuase the documenter is too cautious
To a much lesser extent, some sheets with very little filled in or some major omissions are being 'saved' - which makes it slower to spot them later to correct the problems.